GOVOLOGY: Provisional Billing Rates

When government contractors perform work on cost-reimbursable contracts, the finesse to recover indirect costs accurately, avoid significant under- or over-billing, and manage cash flow are paramount to being successful. Provisional billing rates (PBRs) establish the billing rates applied during contract performance and serve as the cornerstone for interim cost recovery, yet the process of establishing, submitting, monitoring, and updating them can be overlooked. Additionally, PBRs are the cornerstone for making changes to your indirect rate structure to improve the allocation of indirect rates to final cost objectives.

Date: September 9, 2025

Time: 12:00 p.m. CDT

Duration: Approx. 90 minutes

Presented by: Jacob Barclay, Barclay Group LLC

Learning Credits: 1.5 CPEs, 1.5 ATCs

*To register, please see the Govology Event Registration Instructions below.

Your registration includes access to the on-demand recording.

This course offers clear, actionable guidance on navigating the lifecycle of provisional billing rates, from preparation to post-review reconciliation. Drawing from DCAA’s expectations and FAR 42.704 requirements, course participants will learn how to calculate defensible rates, identify common deficiencies, and stay ahead of the curve through effective monitoring and timely updates.

Whether you’re submitting your first PBR proposal or refining your internal process, this session will equip you with the knowledge and tools to manage provisional billing rates with confidence and compliance.

Course Learning Objectives:

• Understand the purpose and role of provisional billing rates in cost-reimbursable contracts

• Learn how to prepare a complete and compliant PBR submission, including historical, current, and forecasted cost data

• Review DCAA’s procedures for reviewing and evaluating submitted rates

• Identify common deficiencies and avoid pitfalls such as including unallowable costs or failing to monitor variances

• Explore best practices for monitoring rates throughout the year and making timely adjustments when circumstances change

• Gain clarity on where and when to submit, and how to effectively communicate with your ACO or DCAA office

Target Audience: This course is designed for government contractors performing cost-reimbursable work

*Govology Event Registration Instructions:

As a client of the Northwest Texas APEX Accelerator, you can attend Govology webinars at no cost with a discount code. Please email David Miller at David.B.Miller@ttu.edu to get your discount code BEFORE you click on the webinar link to register.

Email David.B.Miller@ttu.edu to get code, then, click HERE to register.

When you register, you’ll receive a confirmation email from Govology with your webinar link. If you don’t receive it, contact support@govology.com.

1. Create an account on Govology.com if you are new to Govology.

2. Add the webinar to cart.

3. Enter your discount code in the Coupon field and click Apply.

4. Click Proceed to Checkout to complete your registration.

5. Fill out the registration form and click Place Order.

ONLINE | No cost with code

This APEX Accelerator is funded in part through a cooperative agreement with the Department of Defense.